Over the last seven weeks expert Tom King has shared detailed information on SAP activity types . This blog post provides a recap and link to each post in the series.
Tip 100 from 100 Things You Should Know About Controlling with SAP (2nd Ed) by John Jordan:
You can reference SAP Note 552486 for answers to frequently asked questions about Product Cost Controlling (CO-PC). Process orders provide you with extra functionality, such as phases and process instructions for process industries.
The Online Service System (OSS) contains a database of useful information and advice on fixes for SAP system issues, consulting notes, and frequently asked questions. OSS Note 552486 contains advice on 14 SAP Controlling frequently asked questions. In this tip, we'll discuss how to access OSS Note 552486 adn we'll go over the note's first couple of questions and answers.
Activity type posting with category 5 (Target=actual allocation) works similarly to the category 2 activity type, but does not require an indirect activity allocation cycle in order to post the activity.
Category 4 activity types do not allow any sort of allocation. They are manually posted like category 1 and category 3 activity types. The activity stays in the cost center. Why have an activity type that cannot allocate costs between cost objects? Isn’t that the main purpose of the activity type?
The main takeaway from category 2 type activities in previous blogs is that the quantity of activity posted is calculated based on information derived from receiver cost objects.
What if you do know how much activity should be posted, but don’t want to manually determine how to allocate the posting to other cost objects? That is where category 3 (manual entry, indirect allocation) activity types come in.
In previous blogs, we examined how to automate activity type postings with the indirect activity allocation cycle and category 2 activity types. We posted a statistical key figure to receiver cost centers to calculate the sender activity type quantities. This required some manual postings for the statistical key figure, but the calculation of the activity type quantity and the actual postings were automatic.
Category 2 activity types are for indirect determination and indirect allocation.
Let's start with activity type category 1 (manual entry, manual allocation) which is the most common. Activity types defined with this category post directly from a cost center to a receiver cost object. Look at the definition of activity type CATEG1 as shown in Figure 1. In this case, Actl Acty Type Cat. (Actual Activity Type Category) is blank, which means it is the same as the plan activity type category, or 1 in this example.
Tip 14 from 100 Things You Should Know About Controlling with SAP (2nd Edition) by John Jordan:
You can use internal order budgeting to control actual expenditures by activating availability control.
An internal order budget represents funds approved by management. A budget is maintained at either an overall or annual level. You can activate availability control, which can issue warning or error messages based on defined tolerances. Let's look at how to create an internal order budget and how to activate availability control.
You can maintain a budget profile with Transaction OKOB or via the following IMG menu path: Controlling • Internal Orders • Budgeting and Availability Control.
Double-click a budget profile to display the the internal order budget profile. Activation type 1 indicates automatic activation of availablity control during budget allocaiton. If the Overall checkbox is selected, availability control checks against the overall budget. If it isn't selected, availaiblity control checks against the annual budget. Availability control works with controlling area currency, unless you select the Object Currency checkbox. You can assign the budget profile to an order type with Transaction KOAB or via the first menu path.
You can maintain availability control tolerances via the following IMG menu path: Controlling • Internal Orders • Budgeting and Availability Control • Define Tolerance Limits for Availibility Control
Left-click then right-click in an action field and selct posible entries to display the avabilty control and tolerance limits screen.
The action field defines the messages and emails the system will send at specific degress of budget overrun. In this example, when the budget is nearly consumed at 95%, a warning is issued with an automatic email to the persons responsible. Specify a budget manager with Transaction OK14, or the system will issue an error message. With a budget overrun at 105%, an error message is issued.
You can enter an order budget with Transaction KO22 or via the following menu path: Accounting • Controlling • Internal Orders • Budgeting • Original Budget.
Keep reading in Things You Should Know About Controlling with SAP (2nd Edition). Use coupon code CTLSP10 for 10% off on www.sap-press.com.